Personal Assistant (Part-time, Full-time, or Job-share)
This vacancy is published by an accredited employer with authorized corporate payroll and standard compliance adherence.
Transatlantic Cost of Living & Purchasing Power Benchmark
Position Overview & Specifications
- Perform confidential administrative work including timely responses to emails
- Organise and prioritise own assignments to ensure timely and accurate completion of work
- Greet and direct internal and external guests and handle internal customer and employee enquiries
- Compose routine and non-routine correspondence from brief notes, oral or written instructions
- Control, coordinate, and maintain schedules and coordinate meetings, appointments, and other activities
- Maintains supplies, and coordinate travel logistics using the Coupa procurement tool
- Prepare expense reports and handle payments for expense items
- Provide appropriate data and analysis for monthly financial reporting to support financial decision making
- Identify and comply with the main principles relevant to legal and regulatory controls that govern standard work practices
- Monitor business processes in order to identify opportunities for improvement
- Support in producing presentations in advance of internal/external meetings
- Provide support to wider team members when necessary
- Previous experience of supporting a senior member or staff
- Administrative experience including, complex diary management, organising travel and events management
- Advanced knowledge of PowerPoint, Microsoft Word, Microsoft Excel, and Outlook
- Ability to work with minimal supervision and in a demanding environment
- High levels of accuracy and strong attention to detail
- Strong network of support (or ability to quickly build one) and able to find ways to get things done
- Effective communication, problem solving and relationship management skills
- Appreciation of importance of maintaining confidentiality
- 12% company pension contribution (employee contribution optional)
- Annual company bonus
- Full private medical cover
- 25 days holiday plus an additional 3 volunteering days
- Discounted technology offers
- Virtual GP appointments
- Discounted gym membership,
- Free flu jab
- Discounted gadget insurance
Candidate Selection & Onboarding Process
Application & Resume Screening
Submit your tailored CV/Resume directly to the talent acquisition portal.
Technical & Competency Interviews
Virtual interviews with the hiring manager and multidisciplinary team.
Formal Offer & Benefits Negotiation
Written agreement outlining compensation, equity, retirement vesting, and relocation allowances.
Onboarding & Corporate Integration
Equipment provisioning, team orientation, and commencement of duties.
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Personal Assistant (Part-time, Full-time, or Job-share) • Zurich Insurance
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