Apprentice Administration Assistant

Interested in a career in administration and operations? We have an exciting opportunity for you to join the University of Oxford as an apprentice Administrative Assistant in the Divisional Office for the University’s Gardens, Libraries and Museums (GLAM).

This apprenticeship offers a great opportunity to learn about how university departments and museums operate alongside studying for a business and administration apprenticeship qualification.

As the Administrative Assistant, you will provide admin support for the department’s leadership team including the GLAM Divisional Registrar’s office, the Oxford Cultural Leaders team and the Marketing and Communications team. You’ll learn how to carry out a wide range of key admin tasks from organising meetings, minuting committees, updating websites and helping to set up staff events. You’ll also provide admin support for recruitment and work with our Finance team.

You will also work regularly at the History of Science Museum providing support for the Administration and Finance Manager where you’ll get the chance to experience how a museum works from behind the scenes.

For this apprenticeship, you will work at the Divisional Office (GLAM) department in central Oxford.

As part of your apprenticeship, you will be required to attend training. You will undertake an Apprenticeship with Abingdon and Witney College, where you will complete a Business Administrator Level 3 qualification. During your apprenticeship, you will have on the job training and will also need to attend 10 weeks of classroom sessions 1 day a week at the College.

In total, it will take 18 months to complete the training as part of a 20-month employment contract, with support from the departments throughout.

Becoming an apprentice at the University of Oxford is an excellent opportunity to gain practical experience and training. For more information, please visit: https://www.apprenticeships.ox.ac.uk

You will be passionate about starting your career in business administration and excited about the opportunity of becoming an apprentice at the University of Oxford. You may be starting your career or you may be looking for a career change.

To complete the level 3 apprenticeship, you will need to evidence passes at 9-4 or A*-C in GCSE Maths and English. Please note that you will be assessed on Maths and English by Abingdon & Witney College as part of the assessment process regardless of your grades.

There are also government residency requirements for Apprenticeship funding which the Training Provider will be able to advise on.

Our apprentices are never on their own, you will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the University. You will have the opportunity to become an apprenticeship ambassador for the University and region.

We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual’s unique contribution.

Over 80% of our apprentices continue with us in the role they have been trained for after their Apprenticeship and that is just the start of their career.

You will receive 38 days’ annual leave inclusive of Bank Holiday and fixed closure dates, discounted travel, an excellent contributory pension scheme, and student discount. You will also be part of the University’s annual apprenticeship awards.

If you would like further information or support in your application, please contact:

Only applications received before 12:00 noon on Friday 16 June 2023 can be considered.

We expect interviews to take place on Wednesday 12 July 2023.

Interviews will take place in our office in central Oxford. If you have concerns about travel or accessibility please do not hesitate to contact us.

To apply for this apprenticeship please review the attached job description and click the link below to apply:

https://my.corehr.com/pls/uoxrecruit/erq_jobspec_details_form.jobspec?p_id=165724