Administrative Officer

We are seeking to appoint an Administrative Officer to join the Pandemic Sciences Institute, within the Clinical BioManufacturing Facility (CBF), helping to provide administrative support to all members of staff and ensuring that the office is efficiently run.

The Clinical BioManufacturing Facility (CBF) at the University of Oxford produces high-quality Investigational Medicinal Products (IMPs) according to the requirements of Good Manufacturing Practice (GMP) to support early-phase clinical trials in the UK and worldwide. We manufactured the first doses of the Oxford AstraZeneca vaccine against Covid-19 for the UK trials and vaccines for Malaria, TB, Zika, Rabies, Plague, Ebola and other diseases that have a global impact. We are looking for an Administrative Officer to join our team and assist us in our mission to improve global health.

Your time will be split between all aspects of administration in support of the day-to-day operation of the CBF, and supporting members of the quality team to help maintain and improve compliance with current and future regulatory requirements. You will provide PA duties for Senior Staff and visitors including: managing personal schedules; organising meetings, booking meeting rooms and catering arrangements; arranging training courses, travel, accommodation and insurance; and telephone arrangements. You will maintain, update and create Quality spreadsheets and indexes and control data, and compile, manipulate and present Quality Management System data or information for analysis. You will deputize for Warehouse and QA Officer by receiving and dispatching deliveries, checking delivery notes, examining goods for quality defects and alerting relevant staff members to arrival of packages, then booking goods in to quarantine using the raw materials system, or into stores as necessary.

It is essential that you are educated to A Level standard or equivalent with proven administrative experience. You will have excellent computer skills with an ability and willingness to learn to use new databases and technologies, and be able to work with a high degree of accuracy and attention to detail. It is essential that you have good organisational skills and an ability to multi-task effectively, and that you are a supportive and adaptable team player with the ability and willingness to take on a variety of tasks.

Applications for this vacancy are to be made online and you will be required to upload a supporting statement as part of your online application.

Your supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience.

This position is offered full time on a fixed term contract for 12 months and is funded by the Department.

Only applications received before 12 midday on Wednesday 15 February 2023 will be considered. Please quote 163262 on all correspondence.