Executive Assistant for the MMUH Programme

The Midland Metropolitan University Hospital (MMUH) Programme is a major transformation programme that will transform clinical services in our community and open our new acute Hospital the MMUH in 2024. The Programme is now at the stage of getting ready to plan a safe move, recruit staff and transform clinical pathways. There are 10 Workstreams within the Programme that will ensure we deliver successfully; Clinical Services, Clinical Support Services, Workforce, IT, Benefits, Affordability, Commissioning, Estates, Construction and Communication and Engagement. The post holder will provide administration support to Directors leading Workstreams including the Delivery Director, Director of Communications and Engagement and the Finance lead.

The post holder will also have the opportunity to lead on and be involved in projects across the programme, developing their programme management skills and helping to deliver transformational change.

To succeed in this role, the post holder will need to have an understanding and overview of the work of the Directors and Accountable Workstream leads including managing all mail, telephone calls, messages and coordinating meetings. The post holder will provide wider diary management and administrative support to 3 Directors therefore the ability to work autonomously and be able to prioritise and manage their own workload in an informed and effective manner is essential.

This post holder will need to have experience in facilitating corporate meetings and be able to produce accurate minutes and action logs.

The successful candidate will be a key member of a newly forming Programme Administration team to support the completion of this major transformation programme which will see the MMUH open in 2024. The post holder will also be required to cover in periods of absence of other colleagues in the team. The post holder will be based at City Hospital and the MMUH site but will be required to work across different sites.

Finally, the successful candidate must posses strong communication skills in order to build relationships with the Executive Directors, Directors and Executive Assistant team and other key stakeholders.

Sandwell and West Birmingham NHS Trust (SWBT) is an integrated care organisation with a budget of approximately £600 million and over 7,000 staff. Diversity and social care is at the core of what we do as the Trust provides Community and Acute Services to over half a million people in an urban centre that demands massive regeneration and has substantial premature mortality.

Our new acute hospital, the Midland Metropolitan University Hospital (MMUH), is due to open in 2024 and will provide care to our local population from first class, purpose-built premises. The development of the new hospital will play an important role in the regeneration of the wider area and in improving the lives of local people and reducing health inequalities.

We have three newly emerging strategic objectives:
1. Our People – to cultivate and sustain happy, productive and engaged staff
2. Our Patients – to be good or outstanding in everything we do
3. Our Population – to work seamlessly with our partners to improve lives

Please see attached Job Description and Person Specification for full details of what this role entails.

Please note this post is a secondment opportunity for internal or external candidates.