Admin Officer

Hours: Full Time, 37.5 hours per week

Duration: Permanent

Flexible Location: NES is a remote friendly employer supporting office, remote and hybrid working. We’re happy to talk about how you want to work. Glasgow or Edinburgh

Who We Are

NHS Education for Scotland (NES) is the national health board with statutory responsibilities to effect sustainable change through workforce development, education and training across the health and social care system in Scotland, while working at UK level with partner organisations.

Full information on the recruiting department is available here.

What You'll Do

We require an experienced and motivated administrator to provide a business administration function within the Psychology Directorate. You will provide high quality and proactive administrative support across a range of workstreams within the Directorate, with a key focus working with the Dementia, Physical Health & Supervision workstreams. The post will also provide cross cover across the Directorate as required.

Key tasks will include but are not restricted to:

• supporting training at all stages including planning, delivery and evaluation. Training can take place virtually or face to face;
• providing meeting support including preparing agendas and high-quality minutes;
• proactive diary, email, and file (SharePoint) management;
• provision of all aspects of administrative support to workstream programme teams;
• first point of contact for administrative queries relating to a number of educational workstream areas;
• entering data to databases and spreadsheets to a high level of accuracy and efficiency, and supporting data analysis as required;
• carrying out a wide range of administrative tasks and providing cover for colleagues.

What You'll Bring

Educated to HND level or equivalent (preferably in a Business Administration related field), you will have significant administrative experience and be able to use this to solve problems creatively, make judgements, and support the directorate’s key functions. You will have advanced organisational skills with the ability to prioritise effectively and meet deadlines. An ability to work independently but also with others whilst balancing a range of competing priorities will be essential. Working experience of the full range of Microsoft office packages is essential, including Teams, Excel and Word.

You will bring excellent interpersonal and communication skills to the role, as well as demonstrating an ability to organise work flexibly within a multi-stakeholder/multi-deadline environment.

If you are interested in this vacancy and would like further information, please refer to the Job Information Pack which includes a copy of the Person Specification and Conditions of Service.

Informal enquiries can be directed to jeanpierre.fort@nhs.scot

Flexible Location: NES is a remote friendly employer supporting office, remote and hybrid working. Frequent presence at the Glasgow and/or Edinburgh offices is a requirement of the role. Please indicate your preference of base location in your application.

Unless otherwise stated the deadline for applications is 23:59 hours on the closing date.

Closing date: 13th February 2023

Interviews: To be confirmed

You must have eligibility and entitlement to work in the UK which is required to be maintained throughout your period of employment. Evidence of this must be produced upon request.

We actively encourage applicants from a range of backgrounds, regardless of gender, age, disability, race, sexual orientation, religion or belief.

https://www.careers.nhs.scot/about/who-we-are/

If you have any queries regarding the application portal or the recruitment process, please contact us at: EoS.ERRS@nhs.scot