Business Support Officer - Part Time Remote Administration and PA Support

At the United Kingdom Health Security Agency (UKHSA) our mission is to provide health security for the nation by protecting from infectious disease and external hazards. We are a trusted source of advice to government and to the public, focusing on reducing inequalities in the way different communities experience and are impacted by infectious disease, environmental hazards, and other threats to health.

Our mission is challenging, innovative and in the spotlight. We will work to ensure our people have the diverse skills, experiences and backgrounds we need to thrive, that our employees are representative of the communities we serve and feel valued and enabled to play their part in delivering our work.

Creating our working culture is an ongoing process which we are developing by listening and learning together, hearing and acting upon diverse voices and opinions to develop a common sense of identity and effective ways of working.

The post holder will provide day-to-day administrative and/or dedicated PA support to the Directorate or senior management team. They will maintain effective working relationships with a variety of stakeholders both internal and external to the organisation. The post holder will work with minimal supervision and be expected to work flexibly as part of a multi-disciplinary team providing a wide range of specific administrative duties. The post holder may work with colleagues who are based across the country at different sites and/or who work remotely.

Main Duties & Responsibilities

• Administrative and PA Support

• Project Support

• Financial and resource Management

• Leadership and Management

This role will require regular travel within the geographical area of responsibility and travel elsewhere/nationally may also be required.

Essential Criteria

• Educated to a degree level/NVQ level 6 in relevant subject or equivalent level of qualification and or/ equivalent experience
• IT Skills and advanced Microsoft Office experience including Word, Outlook, Excel, Powerpoint
• Significant administrative secretarial experience including developing, implementing and maintaining office systems and handling sensitive information
• Experience of organising meetings and producing supporting paperwork, including agendas and taking minutes/action notes
• Experienced at working under pressure handling multiple tasks and prioritising own workload
• Ability to use finance systems and support financial analysis for reports
• Ability to work without supervision and working to tight deadlines

Desirable Criteria

• Experience in digital tools eg JIRA
• Ability to undertake line management responsibilities

This is a short term role contracted until 31st August 2023, with further possibility of extension.