Imports Coordinator

About the role

We are looking for an Imports Administrator to assist our Imports team in managing the invoice process accordingly to validate all invoices against our internally approved standards, ensuring that Matalan pay the correct amount for the services required.

As our Imports Administrator you will be responsible for:

• Processing invoices and credit notes in line with approved rate cards and payment guards, ensuring they are approved in a timely manner
• Coding all charges to the correct and relevant nominals
• Raising queries and/or disputes with 3P and service providers, pursuing credits as appropriate
• Maintaining the control sheet of all invoices both historical and under query
• Creating and maintaining weekly summary for management on number of invoices
• Assisting the imports team when required to ensure imports activities are dealt with in a timely and accurate manner
• Supporting the imports team when required to ensure imports activities are dealt with in a timely and accurate manner. Providing support and cover to relevant areas during peak periods and holidays

About You

• Strong communication skills both written and verbally
• Previous experience within an admin role and preferably within invoicing
• IT literate with experience of Microsoft Office
• Ability to build and maintain strong internal and external stakeholder relationship
• Attention to detail and a high level of accuracy

About Matalan

Benefits

• Hybrid working, 3 days in the office, 2 days at home
• Flexible start and finish times
• Early Finish Friday every week (3 pm)
• Early Finish Birthday- 2pm finish on your special day
• Wellbeing day additional to annual leave
• 25 days holiday plus bank holidays (increasing up to 30 days with length of service)
• 20% discount in-store and online
• Great development opportunities through our My Matalan offer plus the chance to develop on the job and access funding for professional qualifications
• Group Life Assurance of 3 x salary