Events Assistant

Principal Accountabilities:

· To work closely with the Events Team Leader and Senior Events Event Assistant in the organisation and implementation of the Kent Event Centre

· To work with existing corporate clients, providing quotations, arranging site visits, booking external contractors and any other tasks that result in the successful delivery of their event or conference and maintains a positive working relationship.

- Proven sales experience in order to research organisations, identifying new leads and potential new custromers relevant to the Kent Event Centre

· To liaise and build strong working relationships with internal departments and external contractors to ensure events and conferences run smoothly.

· To prepare detailed contracts for events and conference clients including agenda times, coordinate with the hospitality team to ensure all food and beverage requirements are met, ensure all audio-visual equipment is in place and liaise with the operations team to ensure the venue is set up to clients’ detail.

· Work with the General Manager to assist with the planning, organisation and implementation of The Kent County Show, to in its charitable activities

· Assist with the administration and organisation of the Trade stand section of the Kent County Show and provide any administrative support to the Trade stand Committee including minute taking

· To assist in the mapping of events using an AutoCAD based system and assist with the preparation of the trade stand brochure.

· Respond to clients’ requests and general enquiries in a professional and timely manner.

· As directed by the Events Team Leader, assist Hospitality Coordinator with Client events/conferences, this may include set up for events and assisting with hospitality as required.

· When required, be onsite or on call for event/conference clients, including occasional evenings and weekends

· To attend networking and industry specialist events including local conferences in order to gain new leads and represent the Kent Event Centre

In addition to the duties and responsibilities listed, the job holder may be required to perform other duties assigned by the General Manager and Events Team Leader from time to time.

PERSON SPECIFICATION

Essential Experience

· Excellent administration skills

· Time Management

· Customer focused experience

· Proven experience within the events or hospitality industry

· Proven communication skills

· Ability to work as part of a small team

· Relationship development skills

· Proven Sales skills

· Tenacity and drive to seek new business

Desirable experience

· Ability to represent the organisation at events and exhibitions

· Use of databases

· Good use of Microsoft operating system and Microsoft Office programmes

· Ability to work in a busy, pressured environment

· Ability to prioritise tasks

· Ability to work on own initiative.

· Strong attention to detail

· Previous experience dealing with the general public

· Experience of using a CMS (Content Management System)

Desirable skills

· Use of AutoCAD programme

· Proof reading

· Knowledge of outdoor events

· Educated to A level or above or with relevant experience

Personal Attributes

· Self-motivated

· Able to work unsupervised and use own initiative

· Flexible and open to new ideas

· Good interpersonal skills

· Customer focussed

· Logical and well organised

· Attention to detail

· Confident

· Keen to learn and develop

· Willing to take on additional responsibility

· Prepared to be accountable

Job Type: Full-time

Salary: £23,000.00-£25,000.00 per year

Benefits:

• Company events
• On-site parking

COVID-19 considerations:
N/A

Work Location: One location

Reference ID: Event Assistant