Payroll Support

Job Type: Full-time

Salary: Up to £34,000.00 per year

Benefits:

• Company pension
• Employee discount
• On-site parking
• Wellness programmes

Schedule:

• Monday to Friday

Ability to commute/relocate:

• West Byfleet, Surrey: reliably commute or plan to relocate before starting work (required)

Experience:

• Payroll: 1 year (preferred)

Job description

The Payroll Coordinator is an integral part of a busy payroll team. The primary objective of the team is to pay employees accurately and on time. Each month the team capture, process and report payroll inputs for 800+ cleaning operatives using a variety of systems and processes. Our two key systems are a contract management system called Templa and SelectPay, our payroll system. As well as interaction with the payroll team, this role is a key interface with the wider group payroll team, senior managers, area managers, finance and will play a part within an IT project to upgrade existing payroll systems.

Key Responsibilities:

Templa Contract Management System Administration

o Setting up new Clients/ Sites/ Contracts

o Managing budgets for Periodic, Holiday and Regular Cleaning

o Coordinating timesheet preparation and distribution

o Calculating Annualised Pay for various clients

o Coordinating School Cleaning Calendars for Educational Institution Clients

o Maintaining, Updating and Adding employee details, including DBS checks and Right to Work checks

o Holiday Reporting

o Adhoc reporting from Templa, eg Forecasting client revenue for a cleaning contract

o Exporting Timesheet information and uploading to SelectPay

o Setting up and Training new users

o Managing workflow paths

o Supporting the Templa enhancement project

SelectPay

o Setting up new Starters in SelectPay

o Uploading Timesheets to SelectPay

o Updating employee changes

o Processing Monthly Payroll

o Reviewing and validating Monthly Payroll

o Reporting to Finance

o BACS file creation

Other Duties

o Resolving employee queries

o Supporting managing and clearing the payroll team email inbox

Knowledge and Skills:

o Good IT Skills, Microsoft Excel

o Excellent written and verbal communication skills

o A Fast, Accurate and Meticulous processor

o Approachable, friendly, organised and goal oriented

o 1-2 years’ experience in UK Payroll preferred
Previous experience of Contract Management or Time and Attendance