Executive Assistant - Global Valuation Advisory

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

EA – Global Valuation Advisory CEO

JLL’s Global Valuation Advisory business is an agile, solution-focused business whose primary aim is to exceed client expectations. We assemble teams of experts who deliver integrated services built on intuitive market foresight, sound research and relevant market knowledge. We attract, develop and reward the best people, challenging them to develop enduring client relationships built on quality service, collaboration, and trust.

We are currently seeking an experienced Executive Assistant to support the Global Valuation Advisory CEO. The selected candidate will play a key role in the successful growth of our business. You will be collaborating across the team, organization, and with other functions to provide phenomenal support. This critical role relies on your precise execution, excellent communication, and creative thinking to enable the CEO and leadership team achieve the ambitious goals of the Business Line. If you consider yourself a proactive, organized and creative team-player, this role is ideal for you!

Executive Assistant Responsibilities
Providing wide ranging administrative support to Global CEO Valuation Advisory
Provide secondary support to Global COO & Global Board members
Coordinating complex scheduling and extensive calendar management across multiple time zones, ensuring all key client meetings and deadlines are being met
Coordinating events, activities, and communications on behalf of Global CEO & COO
Planning and preparing for Board / Leadership / Operational meetings globally – Prepare agendas, producing PowerPoint presentations, book meeting rooms, refreshments and other resources
Taking minutes and following up on action points
Assist in organising team communications and plan events, both internally and offsite
Maintaining professionalism and strict confidentiality with all materials, and exercising discretion
Drafting, reviewing and proofreading documents and presentations
Managing, coordinating, and arranging CEO/COO international travel and related activities, including booking accommodation, visas/tests where applicable, and producing detailed itineraries
Developing and maintaining effective working relationships with leadership team and colleagues
Handling client and colleague enquiries in a prompt and professional manner, escalating any issues
Maintaining Global Valuation Advisory Microsite and leadership SharePoint folders / Teams groups
Maintaining Global Valuation Advisory database and mailing lists
Leading or supporting senior leadership with special projects and programmes as assigned
Preparing and submitting expense reports and processing invoices
Updating CRM system and Pitch Tracker

Executive Assistant Requirements
5 + years’ experience as an Executive Assistant supporting senior management, preferably in complex global organizations
Excellent communication skills on multiple platforms/mediums (verbal, written, video calls etc.)
Strong time-management skills and ability to organize and coordinate across different time zones
Ability to prioritise workload with an attention to detail and willingness to complete projects in a timely and efficient manner
Proficiency in Microsoft Word, Excel, PowerPoint, Teams, SharePoint, Salesforce, etc.
Flexible team player willing to do what it takes to get the job done
Adaptable, enjoys a challenge and can overcome a learning curve quickly
Proven ability to handle confidential information discreetly in a diplomatic manner
Strong analytical ability to gather and summarise data for reports and find solutions to various administrative issues
Bachelor’s degree or equivalent experience preferred
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If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.