Personal Assistant

The Company

IndiaCast UK is a 100% subsidiary of IndiaCast Media Distribution Private Limited. The Company is engaged in Advertisement Sales and Distribution of Channels for Viacom 18 and other broadcasters in UK & Europe.

Headquartered in London the company distributes 4 popular television channels –Colors, Colors Rishtey, Colors Cineplex and Colors Gujarati in addition to VOOT the OTT app. Available in over 15 million homes, Colors and Colors Rishtey have consistently, over the years, maintained their position in the top viewed Hindi channels based on viewership by BARB.

Job Title: Executive Secretary to the Head - International Business

Reporting Line: Head - International Business

Job Location: Harrow,London

The Role comprises of a wide range of activities:

· Maintain agenda and assist in planning appointments, client meetings, events and conferences for Head - International Business.

· Handle and prioritize all outgoings or incoming correspondence (e-mails, letters, packages etc.)

· Make travel arrangements and manage day to day travel expenses.

· Protect confidential documents/emails unauthorized access.

· Manage all reimbursement claims and submit all expenses/invoices to finance department in timely manner.

· Monitor office supplies and negotiate terms with suppliers/vendors to ensure the most cost-effective orders.

· Manage petty cash reimbursement and reconciliation.

· Maintain electronic and paper records ensuring information is organized and easily accessible.

· Vendor management and renewal of all vendor agreements from time to time. (Insurance, employment law, Office space, etc.)

· Assisting with special projects as needed.

· Other duties as assigned for the overall benefit of the Organization.

· Supporting the Talent Manager by updating HR databases internally and maintaining employee records.

· Preparing and amending, where necessary HR documents.

· Assisting the Talent Manager with organizing interviewing and recruitment administration.

· To assist with the induction and onboarding of new staff

The Essentials

· Highly self-motivated, dedicated, and practical person who possesses a broad range of people and organisational skills

· Previous experience in a PA role involved in wide ranging areas of business

· Excellent computer skills

· Ability to demonstrate initiative

· Proven experience as executive secretary or similar administrative role.

· Fluency in English with excellent communication skills

· Eligible to work in UK

· In depth knowledge of office management and basic accounting procedures.

· Excellent organizational and time management skills.

· Outstanding communication and negotiation skills

· Integrity and confidentiality

· Sensitive and diplomatic management of multiple levels of employees with a high level of confidentiality

· Confidence in decision making and prioritisation of tasks

· Excellent time management and attention to detail

What can we offer:

· Competitive salary

· In addition to providing dental and medical insurance, we also offer perks like movie and TV subscription to our employees.

Job Type: Full-time

Salary: £2,500.00-£2,900.00 per month

Benefits:

• Casual dress
• Private dental insurance
• Private medical insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• 79 COLLEGE ROAD Indiacast UK: reliably commute or plan to relocate before starting work (required)

Work Location: In person

Reference ID: PA021
Expected start date: 30/03/2023