Data & General Administrator

GBA has an exciting new opportunity for a Data & General Administrator. This vacancy is part-time and a minimum of 25 hours per week, with flexibility to increase for business needs and/or annual leave cover.

GBA Group provide leading class end-to-end finished vehicle logistics solutions to Motor Manufacturers, Daily Rental Operators, Leasing Companies and Large Fleet organisations inclusive of port of entry stevedoring and terminal management, new and used vehicle preparation, transportation and technology services.

A modernised family business built on core values of trust and respect, holding a highly valued reputation within the industry, predicated upon our focus and passion for delivery of operational execution and service excellence.

Duties:

· To be aware, understand and actively promote the requirements and needs of all operational roles in successfully achieving the agreed customer end user requirements.

· To be prepared to work flexibly in order to cover all hours stipulated by the Administration & Customer Service Manager.

· Daily maintenance and monitoring of computer systems.

· Reporting analysis and the daily completion of a suite of reports for distribution to customers as required. (e.g. Group, Brand Dashboards, Sales Plan, Bookings, Company Car)

· KPI, Daily & other required reports).

· Reporting analysis and completion of reports for distribution to Team Leaders and Managers as required. (e.g. Demo and Company Car Call-off, Board Report, Site statistics, VOH, Quality, Offload, Utilisation)

· General administration duties and data integrity analysis as required.

· Support operational staff as required.

· To complete all On Fleet administration duties as requested.

· Liaise with Third Party suppliers, book diary space and create third party job cards

· Update Visitor and Third Party Facilitation diary

· To communicate with customer/end user in a prompt and courteous manner

· To make the Administration & Customer Service Manager aware of any on fleet despatches falling out of the customer KPI’s.

· Issue purchase orders to Suppliers on request

· Issue stationary on request

· Issue staff uniform on request and log receipt

· Update Visitor diary

· To communicate with customer/end user in a prompt and courteous manner.

· To have a flexible approach to working hours in order to meet the operational needs of the business.

· Any other incidental duties required to provide a service to the customer.

Responsibilities:

• To ensure the quality of service described and laid down in the various working procedures is adhered to and improved upon were possible
• To be aware of the Company’s responsibilities in relation to health and Safety and its accreditation to ISO 9001.
• Awareness, knowledge and training pertaining to, all environmental issues and aspects within ISO14001. These requirements may not only be relevant to this job description, but all associated and other tasks that may be required in the day to day running of the business.
• Awareness, knowledge and training pertaining to all energy management issues and aspects within ISO 50001 standard. These requirements will include ongoing site improvements and implementation of more efficient uses of energy through local and organisational objectives, planning and policy and may not be relevant to this job description, but all associated and other tasks that may be required in the day to day running of the business.

Job Types: Part-time, Permanent

Benefits:

• Company pension
• On-site parking

Work Location: One location

Application deadline: 20/03/2023
Expected start date: 20/03/2023