Executive Assistant

About IVC

IVC Evidensia is Europe's leading provider of veterinary care based in 20 countries. The company was founded in 2011 in the UK and Sweden and has today approximately 41,000 employees and more than 2,600 animal hospitals and clinics.

About the role

IVC have an exciting opportunity for an Executive Assistant to join IVC to work closely with the CPTO and provide comprehensive and fully confidential administrative support and personal assistance for a team of board-level executives, acting as the main liaison between the executives and stakeholders within the organisation.

Key Responsibilities

• Provide comprehensive and fully confidential administrative support and personal assistance service to the Executive Team
• Answer and field any requests and queries appropriately and confidentially
• Coordinate complex scheduling and calendar management
• Travel and accommodation management
• Keeping emails and contacts monitored, updated and relevant
• Co-ordinate and organise meetings, conferences, and executive team meetings both in person and virtually
• Prepare meeting agendas and minute taking
• Collate information, statistics, reports, presentations and briefs where required
• Process invoices and expenses /mileage claims
• Collaborative with other EA’s globally across the organisation, and network with external stakeholders as required

What we are looking for in you

• Have demonstrable work experience as a Personal/Executive Assistant for Senior Management
• Proven success in managing high-volume workloads in a fast-paced environment
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Have experience of undertaking a varied range of office administration tasks and duties
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Ability to confidently network with internal and external stakeholders
• Outstanding time management skills, with the ability to organise and coordinate multiple concurrent projects
• Excellent verbal and written communication skills
• Ability to act with discretion and always maintain confidentiality
• Ability to multitask and prioritise tasks
• Meticulous attention to detail
• A proactive problem solver

If you are interested in being considered for this position then please apply and a member of the Cogito talent team will be in touch soon!

Job Types: Full-time, Permanent

Salary: £45,000.00-£55,000.00 per year

Benefits:

• Additional leave
• Casual dress
• Company events
• Company pension
• Cycle to work scheme
• Employee discount
• Flexitime
• Free parking
• Health & wellbeing programme
• Life insurance
• On-site gym
• On-site parking
• Private medical insurance
• Referral programme
• Sick pay
• Store discount

Flexible Language Requirement:

• English not required

Schedule:

• Flexitime
• Monday to Friday

Supplemental pay types:

• Bonus scheme
• Performance bonus
• Yearly bonus

Ability to commute/relocate:

• Bristol: reliably commute or plan to relocate before starting work (required)

Work Location: Hybrid remote in Bristol