account representative

Clarity is a different breed of comms agency, forged in the modern age and designed with agility in mind, to meet the needs of those companies that are driving change through technology: rebellious startups, ambitious scaleups, visionary corporates and industry titans.

We are a global agency who creates and delivers bespoke, integrated communications programs for companies at every stage of their journey that solve business challenges, seize market opportunities, and deliver tangible results. Our company values are at the heart of everything we do. We’re fearless, we’re global and we’re positive.

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The Role:*
We are looking for an Accounts Assistant with billing focus to join our team in* London.*
You will be responsible for ensuring accurate and timely billing processes for our clients. We are looking for a detail oriented, strong focused and organised individual to join our team.

Responsibilities:
Billing Management:

• Generate accurate and timely client invoices using Xero accounting software.
• Review project contracts, p revenue forecasts, and timesheets to ensure proper billing information.
• Collaborate with account managers and project teams to gather necessary billing details.
• Verify billing rates, expenses, third party contractors and discounts for accuracy and compliance with client agreements.
• Handle billing queries and resolve billing discrepancies promptly and professionally.

Accounts Receivable:

• Monitor client payments and track outstanding balances.
• Follow up with clients on overdue payments and manage collections when necessary.
• Reconcile accounts receivable transactions and resolve any discrepancies.

Financial Reporting:

• Assist in preparing monthly, quarterly, and annual financial reports related to billing.
• Analyse billing data and identify trends or issues that require attention.
• Provide support during financial audits and ensure compliance with accounting standards.

General Accounting Support:

• Assist in maintaining accurate financial records and documentation.
• Collaborate with the finance team to ensure proper recording and classification of transactions.
• Assist with accounts payable tasks, including vendor invoice processing and payment management, as needed.
• Participate in special projects and provide support to the finance department as assigned.

Skills and Competencies:

• Previous experience in a similar role, preferably within a marketing communications agency or similar industry.
• Proficiency in using Xero accounting software is essential.
• Strong attention to detail and excellent numerical and analytical skills.
• Solid understanding of accounting principles and practices.
• Ability to manage multiple tasks and prioritise workload effectively.
• Excellent communication and interpersonal skills.
• Strong organizational and time management abilities.
• Proficient in using Microsoft Excel and other relevant software.
• A degree in accounting, finance, or a related field is preferred but not required.

Areas to thrive in while in position:

• Think ahead and come with well thought out solutions first
• Analyse potential problem areas
• Take initiative and have ambition to do more, never settle
• Pursue excellence - detail, detail, detail
• Meeting or exceeding deadlines
• Communication - thought out, accurate and forward thinking

Key behaviours:

• We focus on results
• We are organised and use smart tools to get the job done
• We take risks - and learn from them
• We challenge our clients and the market
• We do what we’ll say we will but are not afraid to change the plan
• We don’t do anything that doesn’t support a business goal
• We are entrepreneurial through and through
• We value honesty and hold ourselves accountable
• We seek to inspire and motivate - our team, our clients, and beyond

Working for us
We combine the fun and pace of working in a small local firm with the opportunities of a global agency. In our Falmouth office you’ll be able to go paddle boarding on your lunch breaks. We take risks, learn, adapt and deliver, giving you full scope to achieve your unique potential in a supportive and exciting environment.

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Benefits*
We offer a competitive salary and some great benefits including healthcare, phone allowance, an incredible flexible remote work policy, unlimited paid time off (and we mean it!) paid time off for volunteering, summer Fridays, generous paid family leave policies and much more.

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Other information_*
Clarity is committed to promoting equality of opportunity for all staff and for our Clients. We aim to create a working environment in which all individuals are able to make best use of their skills, free from discrimination or harassment, and in which all decisions are based on merit. We do not discriminate against staff or Clients on the basis of age, disability, neurodiversity, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation.
Unfortunately due to the high volume of applications we receive it is not possible to respond directly to all applicants, only to those whose candidacy is being pursued. In addition, the length of the recruitment process varies based on the vacancy needs. Traditionally, the process takes approximately 3-4 weeks. Therefore, your patience is greatly appreciated!

Job Type: Full-time

Benefits:

• Flexitime

Schedule:

• Flexitime
• Monday to Friday
• No weekends

Work Location: In person