Executive Assistant

BAT is evolving at pace - truly like no other organization.

To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journey!

BAT UK IS LOOKING FOR AN EXECUTIVE ASSISTANT

JOB TYPE: Permanent

FUNCTION: Operations

SALARY RANGE: competitive salary package + excellent benefits + market leading bonus

LOCATION: London, United Kingdom

Role summary

What are the key objectives and expectations from this role?

Provide admin and secretarial support within a multi-tasking environment. Activities will include interaction with senior internal and external partners and the job holder will complete various planning and organising activities.

Accountabilities

• Organising, maintaining and supervise the diary for the Head(s) of Functions and their leadership team member(s).
• Screening and redirect incoming messages (emails, telephone calls) and action where appropriate.
• Coordinating agenda and logistics for functional meetings.
• Coordinate conferences and seminars including sourcing venues; arranging travel, accommodation and visit itineraries; and ensuring that all arrangements run efficiently.
• Booking all travel and process visa applications
• Responsible for crafting/receipting and balancing all purchases via SRM when required.
• Processing of expense claims ensuring they have been compiled accurately in accordance with Company policy.
• Records Coordinator for the functions, maintaining records and filing systems (paper and electronic) ensuring compliance with the Company Records Management policy.
• Arrange induction programmes and all crucial ‘first day start’ items for new members of staff and end market visitors.
• Ensure that stationery is readily available for the team and ordered in an efficient manner.
• Provide confidential and comprehensive administrative/secretarial support, covering highly critical work.

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Experience, skills, knowledge

ESSENTIAL

• Good influencing and interpersonal skills
• Knowledge and understanding of Company policies and procedures.
• Strong secretarial skills.
• Inter-personal skills and team working skills.
• Decision making skills.
• IT literate: excellent keyboard skills and sophisticated skills in current versions of Word, PowerPoint, Excel, Outlook. Good user knowledge of SRMI.
• Ability to operate optimally in an ambiguous environment and adaptability to changing priorities.

BELONGING, ACHIEVING, TOGETHER
Collaboration, diversity and teamwork underpin everything we do here at BAT. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals. Come bring your difference!

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation!

WE ARE BAT

At BAT we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation. See what is possible for you at BAT.

• Global Top Employer with 53,000 BAT people across more than 180 markets
• Brands sold in over 200 markets, made in 44 factories in 42 countries
• Newly established Tech Hubs building world-class capabilities for innovation in 4 strategic locations
• Diversity leader in the Financial Times and International Women’s Day Best Practice winner
• Seal Award winner – one of 50 most sustainable companies

BELONGING, ACHIEVING, TOGETHER

Collaboration, diversity and teamwork underpin everything we do here at BAT. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals. Come bring your difference!